MCMA Adopted Board Policies

Board Policy 01: Member, Vendor, and Event Attendee Conduct Policy

The Missouri City/County Management Association (MCMA) is dedicated to providing safe and harassment-free conferences, meetings, and events. It is the responsibility of every MCMA member, guest, and vendor to refrain from any harassing behavior. Harassment of conference speakers, guests, staff, and any other attendees will not be tolerated in any form.

Examples of harassment include, but are not limited to, the following:

  • offensive verbal comments related to gender, race, religion, color, age, disability, national origin, sexual orientation or identity, familial status, or any other status that is protected by law;
  • deliberate intimidation;
  • stalking or following;
  • harassing photography or recording;
  • substantial disruption of talks or other events;
  • inappropriate physical contact;
  • unwelcome sexual attention; and
  • retaliation for making a complaint.

Anyone asked to stop any harassing behavior is expected to comply immediately. A report may be made immediately which will trigger the initiation of the disciplinary process.

Anyone violating these rules will be subject to the MCMA disciplinary process, which may include any or all of the following actions, at the discretion of the Board of Directors after investigation by the Ethical Conduct Committee:

  • Immediate expulsion from the event (may occur prior to Ethical Conduct Committee review at President’s discretion)
  • Barred from attending future MCMA events
  • Membership sanction
  • Report to employer

If anyone at an MCMA event believes that they have been subjected to harassment, the individual is strongly encouraged to report the action to a member of the MCMA Board of Directors or to the MCMA Program Director/Secretariat. If a member of the Board of Directors is involved in an accusation, that member will recuse themselves from any discussions of the accusation by the Board. If a report is received, the board member or secretariat receiving such is obliged to initiate a formal report to the MCMA Board. All reports made to the Board of Directors will be reviewed and referred to the Ethical Conduct Committee for investigation with appropriate due process. The investigation, including the names and results, will be limited to those on a need-to-know basis. As with all ethical complaints, the Board of Directors is responsible for reviewing the investigative report and levying sanctions. If a member of the Board of Directors has been deemed to have violated the Member and Vendor Conduct policy, it shall serve as cause for consideration of removal from their board seat/office absent mitigating circumstances.

Board Policy 02: Affiliate Startup Funding Policy

MCMA will offer start-up/organizational funding for Missouri chapters of ICMA affiliate organizations with the following conditions:

  1. Funding only available to organizations which are affiliated with ICMA
  2. Application must be submitted/signed by a MCMA member
  3. Local branch/chapter does not need to be formal/registered not for profit.

Applications for funding less than or equal to $1,000 in any given calendar year may be approved by the board president. Applications for funds more than $1,000 in any calendar year require board approval.

Funds can be used for organizational meetings, including room rental, food/snacks/soft drinks, advertising, marketing, travel assistance to attend regional/national meetings (of the affiliated organization, not as an adjunct to other conferences). Funds cannot be used for alcohol. Funds will be provided on a reimbursable basis and require prior approval.

Applications may be obtained from the MCMA Program Director.