Missouri City Management Association




		MCMA \| Organization \| Constitution and Bylaws CONSTITUTION and BYLAWS for MISSOURI CITY/COUNTY MANAGEMENT ASSOCIATION ARTICLE I Name The name of this organization shall be Missouri City/County Management Association. ARTICLE II Purposes Section 1. To aid in the improvement of local government administration and to increase the proficiency of city/county management personnel in Missouri. Section 2. To encourage and assist city/county management personnel to administer the affairs of their cities in accordance with the best methods developed through training and actual experience. Section 3. To promote efficiency in local government by encouraging the employment of city/county managers and administrators professionally trained for the technical job of administration. Section 4. To promote the introduction of the best principles of advanced administrative organization and practice for the proper coordination of all administrative activities under the general supervision of the city/county manager or city/county administrator. Section 5. To promote in the city/county manager and the city/county administrator a devotion to a high ethical code of conduct, a deep sense of social responsibility to the community, and a firm belief in the worth of the services rendered by governments. Section 6. To cooperate with the Missouri Municipal League in carrying out the purposes set forth in its Constitution and Bylaws. ARTICLE III Membership Section 1. Full Membership Any duly appointed chief administrative officer (city/county manager/administrator) of any municipality in the State of Missouri or anyone qualified to be a full member of the International City/County Management Association may hold Full Membership in the Association. Section 2. Associate Membership Any former city/county manager or city/county administrator now residing in Missouri, administrative assistant, professor, staff member of recognized governmental instrumentality, or other municipal official of the State of Missouri, who subscribes to the purposes of this organization, may hold Associate Membership in the Association. Section 3. Life Membership Any member who has retired from active service with a municipality or county and who, in the opinion of the governing body, has made an outstanding contribution to the development of the profession, may be granted a life membership by unanimous vote of the governing body. Benefits for life members include a waiver of the annual dues and complimentary registration at the Annual Spring Seminar. Section 4. Student Membership Any student of public administration who subscribes to the purposes of this organization may hold Student Membership in the Association. Section 5. MCMA membership belongs to the individual, not to the employing local government/agency. ARTICLE IV Dues Section 1. Annual dues, payable in advance, shall be $75.00 for full membership, with $10.00 to be earmarked for the MCMA Kathleen Mansfield Scholarship Program; $40.00 for associate membership, with $5.00 earmarked for the MCMA Kathleen Mansfield Scholarship Program and $10.00 for student membership in this association. Dues shall become due and payable annually on July1. If they become delinquent for a period of two months after the due date, the member loses his right to participate in the Association until all delinquent dues are paid. Section 2. Upon written request to the President, a MCMA member may apply the amount of one year MCMA membership dues to first year International City/County Management Association membership dues. ARTICLE V Governing Body and Committees Section 1. The governing body shall consist of the following: a. The President, b. The Vice President, c. The Immediate Past President, and d. Four Board Members. The governing body shall be elected annually at the regular meeting to be held in the spring, and shall assume office immediately following the meeting of their election. No Board Member shall serve two consecutive full two-year terms. The Board Members' terms shall be two years and shall be staggered. The Secretary/Treasurer shall be the Executive Director of the Missouri Municipal League who shall be an ex officio member of the governing body. Section 2. The governing body shall be selected from among the full members of the Association who are corporate or affiliate members, in service to a local government, of the International City/County Management Association, and shall be elected by a majority vote of the full members casting ballots in the election. Section 3. A Nominating Committee shall be appointed by the President consisting of five (5) members, one of whom shall be a past president of the Association. The committee shall invite members to submit recommendations for nominations and also shall inform members that names may be placed in nomination by petitions signed by at least ten (10) full members of the Association. Petitions must be received by a date set by the committee, which shall be at least forty-five (45) days prior to the annual meeting. The Nominating Committee shall take into account geographic balance of the governing body in its considerations. Not less than thirty (30) days prior to the annual meeting, the nominating committee shall mail to each full member a ballot containing the names of all candidates for each office and shall identify the manner in which each nomination has been made (by committee, by petition or both). The ballot shall provide a space for writing in the names of additional candidates. Ballots shall be returned to the Association in care of the Secretary/Treasurer by mail at least seven (7) calendar days prior to the annual business meeting. The Nominating Committee shall open and count such ballots prior to the annual business meeting and announce the results at said meeting. In the event of a tie for any office, the membership shall vote by written ballot at the annual business meeting. The Nominating Committee shall take such action as deemed prudent to assure that such ballots remain confidential and to ensure the integrity of the election process. Candidates shall have the right to review the ballots cast prior to the annual meeting. All ballots shall be destroyed immediately following the annual conference. Section 4. Any vacancy shall be filled by a majority vote of the governing body to serve the remainder of the unexpired term. Section 5. The duties of all officers shall be such as are usually performed by officers holding such titles. Section 6. Members of the governing body who are in transition may continue their term of office up to twelve months before resigning from the governing body. Section 7. It shall be the duty of the governing body to transact the business of the organization, including arrangement of meetings as to time, place and program; to study all matters properly referred to it or originating within the Committee, and to take such action as is proper and justified; and to perform such other duties pertaining to the advancement and welfare of the Association. Section 8. Standing Committees of this Association shall be: Ethical Conduct Committee and Membership and Recognition Committee consisting of a Chairperson and a minimum of four full members, to be appointed annually by the President. Special committees may be appointed by the President as may be necessary. ARTICLE VI Meetings Section 1. The Missouri City/County Management Association shall hold at least two meetings each year, such meetings to be held in the spring at a location to be designated by the governing body, and in conjunction with the annual meeting of the Missouri Municipal League each fall. Section 2. Special meetings may be held when called by a majority vote of the members present and voting at any regular annual meeting. Section 3. Special meetings may be held at any time when called by the majority of the governing body. Section 4. A quorum consisting of one-fourth (1/4) of the full members must be present at all meetings to transact business. Voting on all matters before the Association by mail or at its regular or special meetings will be by full members only. ARTICLE VII Code of Ethics Section 1. The code of ethics of the International City/County Management Association, including any and all amendments adopted thereto, is hereby adopted by reference as the Code of Ethics of the Missouri City/County Management Association. ARTICLE VIII Affiliations Section 1. The Missouri City/County Management Association shall be formally affiliated with the International City/County Management Association (ICMA) and the Missouri Municipal League (MML). ARTICLE IX Amendments Section 1. Amendments to this constitution and bylaws may be proposed by the governing body or by petition signed by fifteen percent (15%) of the full members of the Association and shall require approval by a majority vote of the full members of the Association. Written notice of the proposed amendment(s) shall be mailed to all full members at least ten (10) days before the regular meeting at which the amendment is to be presented to the Association. Such proposed amendment, as approved by a majority vote of the members present at said meeting, shall be submitted within sixty (60) days by the governing body to the full members of the Association for their consideration by ballot conducted by mail.